Income:
|
Advances from Class Treasury |
$4,897.42 |
|
Individual Payments |
32,330.00 |
|
Total Income: |
$37,227.42 |
Expenses:
|
Administration (Printing, Postage, Programs) |
$4,658.35 |
|
Entertainment (Music and Dartmouth Aires) |
1,650.00 |
|
Food and Beverage |
16,895.39 |
|
Head Tax (Fees paid College) and Storrs Pond Admission |
3,526.00 |
|
Souvenirs and Prizes |
5,336.14 |
|
Bus and Van Rental |
1,074.36 |
|
Labor (Student Workers and Set-up Fees) |
2,100.50 |
|
Tent, Sound, and Audio Visual Expense |
1,770.68 |
|
Memorial Program (Flowers and Organist) |
216.00 |
|
Total Expenses |
$37,227.42 |
Our 35th reunion required a $4,897.42 subsidy from the class treasury. You may recall that our 30th reunion returned nearly $5,000 to the class treasury. The primary reason why the 30th reunion "turned a profit," and the 35th reunion "took a loss," is in forecasting participation.
For the 30th reunion, the reunion committee based the break even point at between 170 and 180 adults, and more than 200 attended. For the 35th reunion, the committee based the cost charged to each participant ($295 per adult; $250 for an early sign-up) on a projected attendance of 140 adults. The 35th reunion was our first mid-week reunion, and our projections did not hold up. Only 120 adults attended, resulting in a shortfall of approximately $5,000 in revenue.
Of the $37,227.42 spent on the 35th reunion, $11,469.89 or 31% of the total, was for "fixed costs." These were expenses for administration, equipment rental, student workers, etc. which remain the same regardless of attendance. The remaining $25,757.53, or 69% of the total, was for "variable costs," those expenses such as food and beverage which can be adjusted based on attendance.
The reunion committee thanks all classmates and spouses/guests/children who attended the 35th reunion. Your suggestions and recommendations for future events is always welcome.